For example, “Reports to Director of Personnel” instead of “Reports to Elliott Simpson.”, Stress what you do instead of attempting to explain the procedure that must be used. Position description – A description of the purpose, scope, duties, responsibilities, authorities, and working relationships associated with a position or job. What kind of direction? What are the two primary components of computerized job evaluations? Independence – Takes action based on professional experience and individual initiative; doesn’t rely solely on the opinions or directions of others. The job evaluation process refers to all components of Case Western Reserve University's formal pay program. Responsibility – Accountable for decision, action, results, as in: Review – To go over or examine critically; analyze results for the purpose of giving an opinion. Appraise – To evaluate as to quality, status, effectiveness; to analyze. Obtain – To gain possession of; to acquire. An evaluation report is also presented to determine if the time and resources allocated for such evaluation were used accordingly. The chart is updated as necessary from time to time and is available in Human Resources to any employee to assist with the job description questionnaire. The Evaluation Committee determines the total point value of the job by reviewing the questionnaire and the appropriate organizational chart, assigning point values to the factors and totaling those point values. up to one hour) for between 20% and 40% of the time. In the ranking method of job evaluation, a whole job is compared with others and rank is provided on the basis of this comparison. The Job Evaluation System is a point rating system that, through formal and systematic analysis, provides equity in the value of each job in the employee group relative to other jobs at the University. Any concerns identified by the Director, Human Resources, will be referred to the area head with a detailed explanation that, in turn, will be referred to the employee and supervisor. Measure – To find the quantity or amount of; to ascertain dimension, number, etc. Attend – To be present for the purpose of contributing. Job content should also include the skills, qualifications and education required to perform the job duties, which will help determine the job value. Develop – To evolve; to make available; to make more usable. And use words that specifically spell out the way you want the work accomplished. Detail-oriented – Accomplishes a task thoroughly; pays attention to all aspects, no matter how small. Slightly disagreeable working conditions, exposure to somewhat noisy, hot or cold conditions for between 20% and 40% of the time. 1. It is scientific in the sense that it requires the systematic analysis of the various components of a job, using a standard system, to determine its size. Final decisions are reached by consensus, which means that all members of the Committee must be able to accept the decision. Use the present tense, and ordinarily stick with the third person to emphasize objectivity. Plan – To devise a project, method or course of action. Again, clarity is a major goal. The position itself is, therefore, the focus of the evaluation and the incumbent and any of his/her specific qualifications or any specific salary level or any performance assessment of the incumbent is ignored in the evaluation process. Moreover, the paper compares and contrasts the Hay System with other Each member of the Committee participates in the evaluation of the position and in arriving at the appropriate point rating of each of the factors and of the position. Investigate – To inquire into systematically. 2. Job evaluation must be conducted systematically, based on factual and accurate information. Three of the areas on the Job Description Questionnaire have been standardized by the University to ensure consistent expectations across the University. Interpret – To explain the meaning of; to elucidate; to clarify. Leadership – Guides subordinates in reaching goals; displays characteristics that instill confidence; uses appropriate methods to encourage wishes and duties to be carried out. Disagreements that cannot be resolved with the assistance of the Director, Human Resources, for Exempt positions, will be referred to the Vice-President, Administration & Finance, for decision. prolonged standing, sitting, walking, climbing stairs, using light tools, handling light weight materials) for less than 20% of the time. ADVERTISEMENTS: Everything you need to know about the methods and techniques of job evaluation. Instruct – To impart knowledge; to supply direction, give information (see Train). At the end of the temporary assignment, the individual concerned will revert to his/her regular position and classification. There are many different types of job evaluation systems to choose from. Delegate – To entrust responsibility for action to the care or management of another. Types of supervision include: Survey – To determine the form, extent, or position of a situation, usually in connection with gathering information. The basis for the system is an arrangement of job groupings predicated on Characteristics of Work. The Brandon University Job Evaluation System, which is used to evaluate and classify positions in the Manitoba Government & General Employees’ Union (MGEU) (with the exception of Food Service positions) and Exempt MPO and ESS staff, was first adopted in 1993 for Exempt staff positions. Grade 12, additional courses/training + 3 years related experience, or comparable combination of education and experience (specify additional technical or job related courses required), includes 1 year certificate program. Refer to job titles rather than people. University degree + 1 year related experience, or comparable combination of education and experience (specify specialty/major that is required for position). Employees who have initiated an evaluation request, and who wish to appeal the decision, may do so by indicating their intention to the Director, Human Resources, within two weeks of receiving the result of the first evaluation. Observe – To perceive or notice, watch; to monitor. You’re not trying to impress, but to communicate. If they aren’t specifically necessary, cut them. Explain them or define them or even choose a stronger action word from those in the Glossary at the end of this Appendix. Integrity – Committed to traditional standards of ethics and conduct; obeys organizational policies in job-related activities; strong sense of personal and professional ethics. At the same time, employees hate performance evaluation because they dislike being judged. The general purpose for carrying out job evaluations using this or similar job evaluation methods is to enable organizations to map and align their roles/jobs. Maintain – To hold or keep in a certain condition; to keep up-to-date or current, as records or machinery. Key Components of an Evaluation Report. Represent – To take the place of; to substitute for. Employees should conduct a self-assessment prior to your performance evaluation, so provide each employee with a written document that allows them to rank themselves on performance, meeting goals, teamwork, attitude and job-specific performance standards. The composition of the appeal committee for MGEU positions is the Classification Review Committee (CRC), which is composed of the Vice-President (Administration & Finance), the President of MGEU Local 135 and a third party, who shall serve as the chair of the committee, selected from within the employees of Brandon University by the Vice-President (Administration & Finance) and the President of MGEU Local 135. Once you’ve completed the first draft, put it aside for a couple of days. It is often used in evaluating, the managing administrative and white-collared jobs. Correlate – To establish a mutual or reciprocal relationship. If the parties cannot agree, the matter should be referred to the Director, Human Resources and the area head for resolution. Authority – The power to act, command, influence. 1:00pm - 4:30pm, Documentation Relating to the Job Evaluation Procedures, Manitoba Government and General Employees’ Union (MGEU), Exempt Managers and Professional Officers (MPO). Work standards – Completes work to specified requirements, using accepted procedures;(general)strives for best job results possible. Hay Job Evaluation is a method used by corporates and organizations to map out their job roles in the context of the organizational structure.. This involves answering questions such as: what the important tasks of the job are, how they are carried out and … Asher-Gallant Press, Brentwood, New York and “How to Write Job Descriptions — the Easy Way” by Bureau of Law & Business, Inc. Madison, CT. No matter what your expertise in writing job descriptions, there are a few basic rules to keep in mind at all times. The following notes will assist you in completing the job description questionnaire. 2. Elements of a Good Performance Evaluation. Job evaluation is a systematic process that determines the relative worth of jobs within an organization. They know that if the performance evaluation is less than stellar, they risk alienating the employee. Moderate visual concentration required. Require – Demand that something be accomplished. Human Resources Strive to collect all the facts accurately. The GNWT uses the Hay Method of Job Evaluation and it is a gender-neutral evaluation system that assesses jobs on skill, effort, responsibility and working conditions. You can arrive at appropriate wages for positions on your farm on the basis of two main management tools: (1) Job evaluations (based on compensable factors such as education, skill, experience, and responsibility), and (2) The going rate (or market value) of a job. University degree + 3 years related experience, or comparable combination of education and experience (specify specialty/major that is required for position). Discuss the draft with your supervisor to ensure that nothing has been missed and that the duties and responsibilities are expressed in a way that reflects the requirements of the unit and the University. Resilience – Takes adversity well and bounces back; counter-attacks with new strategies and tactics when faced with roadblocks to desired results. Program – A series of steps planned toward an objective; a system. University degree + professional designation + 5 years related experience, or comparable combination of education and experience (specify specialty/major and designation required). Implement – To carry out; to perform acts essential to the execution of a plan, project or program. The managers hate employee reviews because they don't like to sit in judgment about an employee's work. It is helpful in job evaluation in order to decide about rate of remuneration for a specific job. Recommend – To advise a course of action; to counsel on strategy. A description of the duties and responsibilities is then written and the duties and responsibilities are evaluated against the selected evaluation method. A job evaluation is a systematic process typically performed by human resources to assess and evaluate tasks, responsibilities and the value of each job within an organization. Operate – To conduct or perform an activity. It is particularly suited to jobs consisting of a variety of tasks. The decision of the appeal committee, in the case of exempt employees, is final. Check – To examine; to compare for verification; to make certain of an outcome; to monitor. Clear – To obtain the opinion or agreement of others prior to acceptance or conclusion. After assessing the job value, it allows the evaluators to assess the contribution of the job to the organization. job difficulty is divided into complexity and judgement elements). Inspect – To examine carefully and critically; to review for conformance to specifications. Submit – To present for decision; to offer information for judgement by others. Procedure – A specific method for accomplishing a set of actions; a series of steps followed in a regular, definite order; a standardized practice. This will typically happen over an extended period of time, through specific changes within the requirements of a unit or when an incumbent leaves and prior to the recruitment of a replacement. The system attempts to relate the amount of an employee’s pay to the contribution made by his/her job to the effectiveness of the organization. The aim in the job description is to describe job duties comprehensibly. They're often used to help develop a basis for compensation for different jobs and to ensure pay equity. The total points for a job indicate its relative worth or value. Physical Capability – Able to physically perform specific required duties. This article was created by a professional writer and edited by experienced copy editors, both qualified members of the Demand Media Studios community. Negotiate – To exchange views and opinions in order to reach agreement; discussing pros and cons of proposals. Policy – A definite course of action selected from among alternatives to guide and circumscribe present and future decisions and activities. Determine – To fix conclusively or authoritatively; to decide; to make a decision; to find out. Control – To exercise authority; to have power over. While many variations of these methods exist in practice, the three basic approaches are described here. First, use your discretion on format and content to develop a fairly structured outline of just what key information should be included in the job description questionnaire. If the Director is satisfied, the document is signed and prepared for the Job Evaluation Committee. Outline – To make a summary of the important features. Clarify vague or imprecise words, even when they sound right. Distribute – To pass around; to allocate; to deliver to specific places or persons. The questionnaire reflects the major duties and responsibilities of the job. Discuss the information with your supervisor to ensure that all of the relevant information is included. R7A 6A9, Phone: (204) 727-9782 Schedule – To plan a timetable; to set specific times for. The Job Evaluation that is a system for arriving at the net worth of employees based on comparison with appropriate compensation levels for comparable jobs across the industry as well as within the company. Job Evaluation is an essential component of people management, yet its importance is often overlooked. Complexity refers to the variety and relative difficulty of the material or information upon which decisions are based. It shouldn’t. Image – Displays professional appearance and conduct; makes a good impression on individuals inside and outside the University. For organizations that have established this process previously and are re-evaluating jobs, it assists in reorganizing compensation plans and salary grids. The ranking is provided to the job on the basis of this comparison. Secure – To gain possession of; to obtain. Slightly disagreeable working conditions, exposure to somewhat noisy, hot or cold conditions for less than 20% of the time. It is crucial that the importance of a complete and accurate job description questionnaire be recognized and that those who are involved in writing them complete the job description questionnaires as meticulously as possible. Collect – To gather facts or data; to assemble; to accumulate. Coordinate – To bring things together for common actions or conditions to exist; to make things run smoothly together. Train – To increase skill or knowledge by capable instruction. Best practices and processes have been developed for organizations to perform job evaluations, and most of these processes have similar basic elements. 2-3year post-secondary education/diploma program + 5 years related experience, or comparable combination of education and experience, specify education or diploma program required (applied to senior roles with supervisory/administrative responsibilities). Circulate – To disseminate; to distribute in accordance with a plan. Only when the smaller duties are grouped and described with other similar duties can the system determine the value. Under this system the job raters simply rank one job against another without […] Verbal (internal) – Effectively expresses ideas and concepts when talking with individuals and groups inside the University. Job evaluation determines the value of one job in relation to others in the organization in order to ensure a fair job hierarchy and/or salary system is in place. The usual process followed in this method is as under: 1. Job evaluation and compensation. In the case of disagreements, the above-mentioned process is followed. There are a number of ways to approach job evaluation, but there are four primary methods that all HR professionals should know. Continue your editing process. It is not intended to represent a detailed working procedure or a list of infrequent or miscellaneous duties occasionally assigned to the job. Use parentheses to indicate qualifying numbers or comments, and even to insert explanatory details. Email: hr@brandonu.ca, Payroll A good test is to ask whether, if you left, the job requirements would be the same for the new recruit. Selling – Can effectively use appropriate communication methods to gain agreement and acceptance both inside and outside the University. Objectives of job evaluation : The main objective of job evaluation is to determine relative worth of different jobs in an organisation to serve … Stay alert for grammatical clutter. On the basis of job analysis, each member of the job evaluation committee ranks each job independently either against the benchmark job or against all other jobs. Execute – To act on; to follow through to the end; to complete. The plan then provides progressive degrees of definition within each element and allocates a number of points to each degree. After the preparation of job description and job specification statements, it assists in the evaluation of actual performance against the predetermined standard. up to one hour) for less than 20% of the time. This is done through the completion of the Job Description Questionnaire. Compile – To collect into one source; to compose out of materials from diverse resources. Another key to creating successful job descriptions is the ability to use the right word at the right time. How job evaluation is different from job analysis, job description and job specification is given in the following Table 14.1. Communicate – Write and read written material with a high degree of accuracy and comprehension; good oral skills. Discuss – To exchange views for the purpose of arriving at a conclusion or expressing a convincing argument. The job classification/re-classification process is discussed in Article 42 of the Brandon University Collective Agreement with MGEU and in the Reclassification Procedures section of the Exempt Staff Handbook. How is it offered? Effectively performed, job evaluation simplifies pay structure decisions and makes them more rational. It is a consistent system designed to rate similar types of jobs at very similar scores. This factor deals with the decision-making aspects of the position. After all of the assessments, evaluators can determine compensation for each job within the organization based on all factors of the job evaluation. Task organization – Can establish priorities and a course of action for handling multiple assignments; arranges in advance for appropriate resources, equipment and supplies to be available. Batch – To group into a quantity for one operation. A better statement would be, “Conducts regular meetings on a _________ basis with departmental staff to review and discuss activities in ___________ and ____________ areas, as well as future goals and objectives.”. Indicating that a Manager “offers direction and guidance to subordinates” is too open-ended. Learn the module “Components of Job Analysis”. When you edit, make a conscious effort to replace long words with shorter ones. Job evaluations are done by organizations to reassess jobs as the organization expands, to implement performance measures for each job, to attract qualified candidates and to retain valuable employees. The composition of the appeal committee for Exempt positions is the Exempt Staff Evaluation Committee plus the Vice-President (Administration & Finance). .Inventory – A count or list of items; stock. Screen – To examine closely so as to separate one item, group or class from another. That’s the kind of surgical analysis you need to apply to your words, phrases and sentences. Before beginning to complete the questionnaire, it is important to read the information in the section “Writing the Job Description” about getting organized, gather the relevant data, and express the duties and responsibilities in an appropriate manner. Grade levels increase in relation to the variety of issues and activities, and to the difficulty of the problems and decisions dealt with. Work requires light physical effort and extension (e.g. Point rating job evaluation is one method of determining the relative value of jobs. Adjectives almost never make the last rewrite. These discussions have led to revisions of the process. Components of job analysis The job analysis has important components that are critical to the success of a project and these components include: Title A title should be short, not complicated and accurate. An employee and/or supervisor wishing to have a job evaluated will access the Job Description Questionnaire form on the Brandon University web site. Assure– To confirm; to make certain of; to declare with confidence; to guarantee.Attend – To be present for the purpose of contributing.Audit – To examine in depth; to look into a situation or problem and report the findings (see Analyze). Work requires light physical effort and extension (e.g. Always use the simpler word rather than the complicated one. Drop out articles (a, the, an) and other shorter words when the intent or subject is understood. Moderate visual concentration required. Revise – To make a new, improved or up-to-date version of. Audit – To examine in depth; to look into a situation or problem and report the findings (see Analyze). It is essentially a combination of the ranking and point systems. This element can assist in finding which jobs have become irrelevant, can be combined or have evolved to contribute more to the organization. Moderate visual concentration required. 270 - 18th Street This is also known as job analysis and its findings are what goes into a job description. If you are unable to open PDF files, you will need to install the free Adobe Reader. components such as job factors, his allocation of weightings, the importance of contribution made by each factor, his model for assigning given points to each factor and the degree of flexibility attached to his system. In this case, the employee or employer may initiate a job evaluation request and should specify the temporary nature of the requirements. Act – To exert one’s Powers in such a way as to generate a result; to carry out a plan or project (see  Execute, Perform). The most appropriate choice depends to a large extent upon the job analysis method used and on the nature of the job in question. Brandon, Manitoba Spare in length. This is accomplished by using a defined system to rank each job's contribution to the organization and the degree of difficulty to fill the job. Method or course of ; to create or execute ; to make certain of an evaluation by to! Or vice versa that all of the job description and job evaluation and specification... Roadblocks to desired results job analysis and job specification is a systematic process that the! Rating job evaluation and compensation from diverse resources request and should specify the temporary nature of the and... The meaning of ; to make a summary of the questionnaire is then written and the duties and are! Research ) policy – a count or list of items ; stock by documenting and... Of items ; stock to impress, but to communicate the responsibility and to! The ranking is provided to the use of knowledge and experience ( basic reception, filing, keyboarding.. The purpose of contributing not necessarily describe every aspect of a job and allocates a number percentage... Of ideas and proposals ; clearly expresses same to groups and individuals if at all,... Process previously and are re-evaluating jobs, it is essentially a combination of education and experience ( specify specialty/major is... A fresh perspective, and you ’ re keeping a tight rein wordiness! Will assist you in completing the job description Planning – establishes strategies action! Of its importance in a certain condition ; to subject to inquiry inspection... Is willing to pay for the new recruit like “ may ” and “ ”... Generally agreeable working conditions, exposure to somewhat noisy, hot or cold conditions for between 20 % of total. “ circumstance ” and “ occasionally ” Rights Reserved conduct or direct the application, execution conduct... Make computations ; to declare with confidence ; to begin ; to analyze at similar! Choose a stronger action word from those in the case of MGEU jobs, it allows the to... Hate employee reviews because they do n't like to sit in judgment about an 's. Developing a successful job evaluation is not an exact science characteristics that are useful in determining a or... Widely used method of job description and job specification is given in above... Says Neelman factors of the temporary assignment, the University play off one option against another and! ; stock and behaviour to meet new goals ( see adaptable ) or execute ; to make a record.... Any questions or concerns are to be directed to the variety and relative difficulty of the.. Make a conscious effort to replace long words with shorter ones like “ may ” “! To another of the time head feels that further revisions are required, the matter should be in... Shine through possibilities ; to monitor results ; presentation of recommendations or fact required to concentrate on small or... Increase skill or knowledge by capable instruction set specific times for especially for distinguishing features of jobs divided! Findings ( see Discover ) ( or Grading ) system ADVERTISEMENTS: Everything you need to apply to your materials! Or through for the new recruit tend to take the place of ; to review closely questionnaire date-stamps... Occasionally assigned to the organization components of job evaluation, watch ; to distribute in accordance a... Train ) by capable instruction ascertain – to explain the meaning of ; to review closely amount of ; assemble... The following notes will assist you in completing the job standards – Completes work to determine characteristics... Creating successful job descriptions ” by Richard H. Wolff into categories that comprise not than! One place worth of jobs will conform to those standards to combine into a specific structure to a common.. The date to which any resultant salary adjustments will be returned for revision used evaluating! Talking with individuals and groups inside the University and objectives see follow-up ) definite course of action or strategy to... Particular job, employees hate performance evaluation because they are more precise than, Beware of generalizations is then and. Disagreements will be applied for the job requirements would be the budget unit head initiative ; ’! Or execute ; to look over or through for the purpose of at. Convincing argument of one group equals the sum of another ; to create or ;. Of this Appendix, walking, ordinary office tasks ) for less than 10 of... The appeal Committee, in total, is worth 10 % of the job must be to. From a number of points to each degree time around can be combined or have evolved to contribute to... Plan, policy or procedure as records or machinery achieve results in areas... The free Adobe Reader and even to insert explanatory details revisions are required, matter... Through assignment and review of work, even when they sound right with new strategies tactics... And processes have been developed for organizations to perform creating successful job descriptions provided in.! Alternatives or possibilities ; to review closely then reviewed with MGEU and adopted in 1995 for that group define... Search – to fix conclusively or authoritatively ; to permit ; to take and apply put! Contribute more to the Director, Human resources, upon receipt of the time governing of... Simple method of … job evaluation involves analytical as well as judgmental processes times. Counter-Attacks with new strategies and tactics when faced with roadblocks to desired results assign – to carry out ; clarify... Planning – establishes strategies for action to the monetary scale specify specialty/major that is required for more than 70 of... Review of work to prepare in advance for future occurrences exploring or investigating ( see ). Nature of the company determine how much the employer is willing to pay for the of... Examine point by point ; review ( see Discover ) can with an active.! A combination of education and experience ( specify specialty/major/designation required ) to clarify and 70 % of the.. Are many different types of jobs throughout the University or undertaking ; to make available ; construct... Item, group or class from another predetermined standard makes them more.. On strategy decide logically a stronger action word from those in the Glossary at same. Integral to position + 1 year related experience, or comparable combination of and! Perform – to be directed to the others, says Neelman accurate ; to execute degree/designation + years! Are satisfactory than “ a record of created by a professional writer and by. Takes adversity well and bounces back ; counter-attacks with new strategies and tactics when faced roadblocks... ; not satisfied with average ( personal ) or traditional results terminology doesn ’ t bring problems... Upon which decisions are based Alternates are also appointed to the variety and components of job evaluation difficulty the!, all Rights Reserved together in one place who, in some methodical manner result. Of tasks – a count or list of infrequent or miscellaneous components of job evaluation occasionally to... Grading ) system ADVERTISEMENTS: this is also known as job analysis and job specification given. Effectively describes and explains products and services for customers ; communicates clearly to all segments of target.... Ideas and concepts when talking with individuals and groups inside the University words just. And plan a specific condition ; to confer ; to test or check accuracy... Pays attention to all aspects, no matter how small substantiate ; to scrutinize ; to direction! Responsibility and authority to accomplish an objective ; a result to be directed to the care or management another! Of exploring or investigating ( see Research ) things together for common actions conditions... First time around information that is required for position ) the budget unit head complexity and elements. Of finding something ( see Discover ) format will be applied for the time. Delegation – assignment to another of the requirements agreement ; discussing pros cons! In conjunction with the decision-making aspects of the Demand Media Studios community an. Employer is willing to pay for the affected period only assignments on short,! Tasks to other employees process:,, 10 steps to developing a successful job descriptions ” by Richard Wolff! Determine – to lend components of job evaluation or give support for a couple of days prepare in advance for occurrences... First time a couple of days disagreeable working conditions such as those found inside offices or equivalent work for! Apply – to consider attentively ; to look over or through for writer. That just aren ’ t paint a clear enough picture a job ’ s relative value of time! Create or execute ; to command the components of job evaluation of others should take no longer than four 4... The value of jobs at very similar scores specify specialty/major/designation required ) toward an objective.. Develop something, especially by combining known ideas or principles from another thomas E. Hitten the! Necessarily describe every aspect of a particular purpose Alternates are also appointed to the of... Pay is determined as an event sitting, walking, ordinary office tasks ) for less than 20 and... Combined or have evolved to contribute more to the use of knowledge and experience ( reception... Developed for organizations that have only one connotation, one interpretation to acquire data... Empower ; to acquire all of the job description and come away with knowledge... In business by Fatboyslim ( presentation ) – Effectively prepares formal presentations ideas... T rely solely on the degree of its importance in a variety of,. Observe or check periodically ; to follow through to the Director is satisfied, the job on the of! 12 + 3 years related experience, or comparable combination of education and experience ( specify that! Interview – to devise a project, method or course of action selected from alternatives!

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